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Volunteer FAQ's

Frequently Asked Questions

What is a volunteer?

A volunteer is someone working on behalf of others or a particular cause without payment for their time and services.

What is the process to register a parent or community volunteer?

All volunteers should register centrally through the Vallejo City Unified School District.  Find all Volunteer Information at www.vallejo.k12.ca.us, Click on Become a VCUSD Volunteer.

Do parents need to register as volunteers?

If a parent is performing a volunteer role that is beyond the scope of working directly with their child and is unsupervised, they are required to be registered as a general volunteer.  These roles include but are not limited to the following: overnight field trip chaperon, unsupervised enrichment class leader, unsupervised yard supervisor.

Do field trip chaperons require clearance in addition to the field trip packet provided at school site?

Volunteers attending an overnight field are required to get fingerprint clearance. Volunteers for day field trips are required to get fingerprint clearance. In both cases volunteer chaperones must adhere to all district field trip policies and procedures.

Do I need to register with VCUSD if I plan to volunteer in an outside organization with a program at an VCUSD school site?

If you are planning to register and volunteer in an outside organization, such as but not limited to Fighting Back Partnership or Touro University you will not  require additional screening with the district. You will go directly to the organization for registration and screening requirements

Does every volunteer require fingerprint clearance?

Department of Justice and FBI fingerprint clearance are required of volunteers whose responsibilities may result in unsupervised work with students.  Unsupervised refers to situations and/or volunteer roles in which the volunteer will be alone with one or more students. Examples include: one-on-one tutoring in a private space and facilitating yard duty without an VCUSD staff member nearby. 

Supervised volunteers—those that remain in the same room as a certificated teacher and/or  certificated VCUSD staff member at all times — do not need to be fingerprinted. Examples include: working in a library with a librarian staff member present, one-on-one tutoring at the back of the classroom with teacher present and classroom helpers with teacher present.

How long does it take to complete volunteer processing steps?

The entire process takes approximately 1-6 weeks.  It depends on if the volunteer requires fingerprint clearance and if they need a new TB test.  TB results take 3 days to be read.  Fingerprints can be done the same day an application is submitted.  However a clearance letter will not be provided to volunteer until the results have returned from DOJ and FBI. The fingerprint results can take up to 6 weeks. It is recommended that schools plan accordingly for any annual overnight fieldtrips or projects requiring the clearance of unsupervised volunteers.

Do I need to be fingerprinted if I am an employee of VCUSD or a retired employee of VCUSD?

If you are a current employee of VCUSD, your clearance status will need to be verified with Human Resources.  If you are a recent retired employee of VCUSD your clearance status will need to be verified with Human Resources. It is possible in both cases that you will be required to be fingerprinted as an VCUSD volunteer. 

Do I need to be fingerprinted if I am a volunteer or employee of another government agency or outside organization?

Agencies are not allowed to share the confidential information required in a livescan request.  VCUSD is liable for all volunteers registered through the district and must request a livescan for their own volunteers.  So for example,  if you work for or were previously employed by places like but not limited to Solano County, Solano Jr. College or Benicia Unified School District you still require fingerprinting with VCUSD. 

However, VCUSD does have a special agreement with one outside organization that allows VCUSD registered volunteers to receive a reduced fingerprint rate of $32.00. 

VCUSD will maintain control of all information collected during the  registration process. All information is kept private and is used only by the school district.

How often do I need to renew my TB results and get fingerprinted?

New volunteers must submit proof of negative TB results within the last 6 months and returning volunteers must submit proof of negative TB results every 4 years.  Volunteers who continue volunteering beyond one school year will need to get fingerprint clearance once every three years from the time they begin volunteering with the school district. 

What happens if a parent or community volunteer does not feel comfortable getting fingerprinted?

If a volunteer does not feel comfortable for any reason getting fingerprint clearance they must be in a supervised volunteer role.  Supervised volunteers—those that remain in the same room as a teacher and/or VCUSD staff member at all times — do not need to be fingerprinted. Examples include but are not limited to the following: working in a library with a librarian staff member present, one-on-one tutoring at the back of the classroom with teacher present and classroom helpers with teacher present

Who can I contact for additional questions or concerns?

 

Human Resources

Vallejo City Unified School District

665 Walnut Avenue

Vallejo, CA 94592

(707) 556-8921 extension #50044